Show Scheduling interviews efficiently saves you time and promotes positive experiences for both candidates and hiring teams. Here are a few ways recruiters and hiring managers can schedule job interviews more efficiently: Coordinate with hiring teams early onTo reduce the time you spend on administrative tasks during your hiring process, coordinate well beforehand. Arrange a quick meeting with your hiring team to discuss how to schedule interviews before you start receiving applications. For example, you could ask your hiring team to:
If you are tracking your recruiting yield ratios and time-to-hire, you can estimate how many interviews you need to conduct and when. Ask hiring teams to keep this information in mind, so they can plan ahead. Easily collaborate with hiring teams to evaluate applicants, gather fair and consistent feedback, check for unconscious bias, and decide who’s the best fit, all in one system. Start evaluating candidates Minimize the number of emails you exchange with candidatesTo promote good candidate experiences and avoid answering an avalanche of clarifying questions, include all necessary information in your initial email to candidates. Use this checklist to guide you:
Email templates can help you ensure that your email is complete. Use a customizable template to invite candidates to interviews. Learn more: Best way to schedule an interview time with multiple candidates and interviewers Invest in an Applicant Tracking System (ATS)Some ATSs have calendar integrations to schedule and organize meetings. Workable integrates with popular providers like Google and Office 365. Through Workable, you can check hiring teams’ availability, book rooms and send invitations to candidates, members of your hiring team and external attendees. Follow these steps to schedule interviews quickly through Workable and send all necessary information to candidates:
After you’ve scheduled your interviews, Workable organizes them in your Agenda – a recruiting calendar that lets you see your team’s scheduled events. The Agenda’s view (available both on desktop and mobile) shows details for each event along with a link to interview scorecards that interviewers have created: Your ATS can make scheduling interviews a breeze. Even when you need to exchange emails with candidates to answer questions or settle on convenient times for interviews, your ATS will keep those emails organized in one place. That way, you have full visibility into your communication with candidates and your teams’ interview schedules.
We would like to conduct your interview sometime this week. Please let me know which of the following time slots you would prefer. I will be sending you a calendar invitation once I receive your reply. If none of these time slots work for you, let me know. How do you give availability?During the interview, emphasize your availability when you speak and express your will to offer quality work. If you are flexible, explain that you are willing to work every day of the week and additional hours if necessary. If you are ready to work in the evening or weekend, say it without any hesitation. How do I schedule an interview email?The essential elements of every interview scheduling email should include the job title or position the candidate will be interviewing for, the name of your company, and the names and titles of people the candidate will be meeting with. This information will help the candidate research before the interview and help them feel more comfortable during the interview process. |