When using the Compare function the differences between two documents are outlined linkedin

Microsoft Word users can compare the different versions of their document by using the compare feature. You can use the Combine feature to combine revisions from different documents or revisions from other persons into a single document. The Compare feature will compare the difference between the two identical documents and review the changes made.

Compare two Word documents

The Compare feature compares two versions of a Word document to see the differences between them:

• Open Microsoft Word.
• Click the Review tab and select the Compare button in the Compare group.
• In the drop-down list, click the Compare feature.
• A Compare Documents dialog box will pop up.

Now, inside the Compare Document dialog box, you will select the Original document by clicking the drop-down arrow and click Browse or click the Folder to locate the document you want to compare in the Original Document section.

The Revised document is the document that is identical to the Original but has some changes.

Choose the Revised document from the Revised Document section by doing the same procedure and then click OK.

Microsoft Word will open the document in a comparative interface, and the interface is consists of four sections.

The first section is called  Revisions. The Revision section shows the text list, which is deleted, inserted, or changed in the revised document.

The second section is called the Compared Document; this section highlights the area where changes are made in the Revised document.

The Revision section would be like a navigation bar for the Compared Document section.

Once you select a text or phrase from the revision section, it will automatically go to the location of the text you clicked.

In the Compared Document section, you will see a red line near some of the text.

To display what was added or deleted in the document.

Click the Review tab and the Display for Review button drop-down arrow, and select the All Markup option from the list.

The  All Markup option will showcase all the changes made to the original document.

The All Markup feature identifies all the changes made with a red color.

You will see two interfaces cascading each other on the left, the Original Document and the Revision Document; once you try to scroll down, you can see the difference between both of them.

I hope this helps; if you have questions, please comment below.

Read next: How to display and work with multiple windows in Word

Skip to content

• Merge Formatting command
• Copy and Paste Styles command
• Copy and Paste Attributes command
• Format Painter tool

• Mark as Final.
• Add a Digital Signature.
• Encrypt with Password.
• Always Open Read-Only.

• Change the bottom margin to your current location.
• Insert a page break.
• Press Shift + Enter (Shift + Return).
• Insert a column break.

• Click Layout > Text > Text from File.
• Click Insert > Text > Building Blocks Organizer.
• Click Insert > Text > Text from File.
• Click Insert > Media.

• E-Book Fold.
• Different Odd & Even Pages.
• Mirror Margins.
• Landscape.

• Background.
• Watermark.
• Imagemark.
• Overlay.

• Design > Size.
• File > Page Setup.
• Layout > Size.
• Layout > Margins.

• Drag to Home tab.
• Add to chooser.
• Pin to list.
• Mark as favorite.

• Insert tab.
• Design tab.
• References tab.
• Layout tab.

• Apply a table style.
• Apply a graphic style.
• Right-click a table and choose a new style.
• Apply a cell style.

• Whole Word Only.
• Replace All.
• Check Spelling.
• Match Case.

• Match Punctuation
• Replace All
• Match Case
• Whole Word Only

• A bookmark is a hyperlink where the label is automatically generated.
• A bookmark works in conjunction with hyperlinks to allow you to quickly jump to a specific location in your document.
• A bookmark is a link in your document that can give you quick access to webpages, files, and other locations within your document.
• A bookmark is a color-coded graphic that appears in the navigation pane for easy access to a specific location in your document.

• including a personalized message
• giving the collaborator the option to edit a document
• setting the collaborator’s access to view only
• granting administrator access

• The document reverts back to a single section with the new margin settings.
• The new margin settings are applied to all of the sections.
• The new margin settings are applied to the second and third sections.
• The new margin settings are applied to just the first section.

• cover page
• blank page
• master page
• table of contents page

• The boxes resize to maintain the same overall height.
• The object is deleted and a hole is left behind.
• The text merges with the second box.
• The gaps between the boxes close and the boxes remain the same size.

• Manage Sources
• Cross-Reference
• Insert Index
• Table of Contents

• paragraphs
• lines
• page breaks
• characters (no spaces)

• Print Layout view
• Draft view
• Edit view
• Web Layout view

• Click Open > Recent and select Recover Unsaved Documents.
• Click File > Options > Recover Unsaved Documents.
• Click File > Open > Recent > Documents.
• Click File > Recent > Recover Unsaved Documents.

• a sketch
• a symbol
• a 3D model
• an equation

• a 3D model
• an equation
• a sketch
• a symbol

• Screen Clipping
• Screen Grab
• Screen Capture
• none of these answers

• Replace All
• AutoFormat As You Type
• Find and Replace
• AutoCorrect Options

• Insert > Text
• Columns dialog box
• Insert > Line > Vertical
• Insert > Line > Remove

• The cropped parts of the image are hidden and the overall file size increases.
• The cropped parts of the image are removed and the overall file size does not change.
• The cropped parts of the image are hidden and the overall file size does not change.
• The cropped parts of the image are removed and the overall file size decreases.

• line wrap
• word wrap
• a new line return
• a soft return

• Pyramid
• Relationship
• Hierarchy
• Matrix

• page margins
• inset
• current position
• bottom of page

• Press Ctrl+Up Arrow (Windows) or Command+Up Arrow (Mac).
• Press Ctrl+Page Up (Windows) or Command+Page Up (Mac).
• Press Ctrl+Left Arrow (Windows) or Command+Left Arrow (Mac).
• Press Alt+Left Arrow (Windows) or Option+Left Arrow (Mac).

• Click Review > Accept.
• Turn on Track Changes.
• Click Review > Compare.
• Click Review > Smart Lookup.

• Footnotes use Arabic numerals and endnotes use letters.
• A footnote is placed in the page footer, and an endnote is placed on a blank page at the end of the document.
• A footnote is placed at the bottom of the page, and an endnote is placed at the end of the document.
• An endnote always appears on the bottom of the same page that it references.

• Drop Cap
• Subscript
• Small Caps
• Superscript

• table of contents
• page break
• cover page
• index

• Sthe Organizer
• master document
• outline view
• versioning

• You can reformat all headings by changing style sets.
• You can navigate from heading to heading in the Navigation pane.
• all of these answers
• You can easily generate a table of contents.

• B and D
• A and B
• B and C
• A and D

• In the Styles task pane, click New Style and select Arial 11 Bold.
• Hold the Ctrl key (Windows) or Command key (Mac) and click the Format Painter. Then select New Style.
• Select one of the first level headings. Right-click Heading 1 and update it to match the selection.
• Select the text, right-click to display the formatting bar, and select Styles > Copy.

• next page section break
• continuous section break
• column break
• page break

• a template file
• a PDF
• an OpenDocument Text file
• a Rich Text Format file

• XML Paper Specification (XPS)
• OpenDocument Text (ODT)
• Rich Text Format (RTF)
• plain text (TXT)

• Use the Split Table command.
• Press Shift + Enter (Windows) or Sift + Return (Mac).
• Use the Section Break command.
• Use the Split Cells command.

• a Word macro-enabled document
• a plain text file
• a multipage website
• a Word 2003 XML document

• Press Enter twice (Windows) or Return twice (Mac).
• Press Alt+Enter (Windows) or Option+Return (Mac).
• Press Enter (Windows) or Return (Mac).
• Press Shift+Enter (Windows) or Shift+Return (Mac)

• Insert > Header & Footer
• Insert > Text
• Design > Header & Footer
• View > Header & Footer

• Share the document with others.
• Assume ownership of the document.
• Remove access from another user.
• Coauthor the document with your colleague.

• Draw tools were used in these areas.
• Changes were made to these areas.
• Comments were added to these areas.
• none of these answers

• templates
• page
• columns
• sections

• superscript
• drop cap
• subscript
• small caps

• line numbers
• numbered list
• columns
• bulleted list

• Click the Select Data button.
• Click the Refresh Data button.
• Click the Switch Row/Column button.
• Click the Edit Data button.

• Adding alternative text to an object is one way to apply a caption to an object.
• It allows you to display the text in a language other than the default language-for example, English to French, French to German.
• It helps a user with a visual impairment who is using a screen reader understand the content of the object.
• It enables you to provide another explanation of the object, in case the user does not understand what the object is.

• You can restrict printing for specific document sections.
• You can apply unique formatting to each section.
• You can collaborate on specific sections with other authors.
• You can restrict access to each section individually.

• A, B, C
• B, C, D
• A, B, D
• A, C, D

• Word stretches the photo to fill the page.
• Word scales the image to the largest size possible to fit within the height or width of the page.
• Word converts the photo’s file format.
• Word analyzes and corrects the image for tone and color.

• Simple Markup shows the final version without inline markups; All Markups shows the final version with inline markups.
• Simple Markup shows the markup versions by one selected author; All Markup shows the combined markup version of all authors.
• Simple Markup shows the revisions of one selected author in the Review pane; All Markup shows the revisions of all authors with inline markups.
• Simple Markup shows the final version with inline markups; All Markup shows the final version without inline markups.

• E-Book Fold.
• Mirror Margins
• Duplex
• Difference Odd & Even Pages

• Review the images and crop as needed. Compress the images. Save the document and then compress the entire document.
• Replace the images with lower-resolution images. Save the document and then compress it.
• Review the images and crop as needed. Then compress the images and delete cropped areas.
• Review the images and crop as needed. Save document and then compress it.

• Accessibility Checker
• Check Compatibility
• Manage Document
• Document Inspector

report this ad