The IF function is a premade function in Google Sheets, which returns values based on a true or false condition. Show
It is typed =IF(logical_expression, value_if_true, value_if_false) The condition is referred to as
Note: You can decide both the return values and the condition. Example IF function (equal to)Check if the Pokemon type is grass: The condition is if the "Type 1" value for the Pokemon is "Grass". The function returns "Yes" or "No". Example IF function, step by step:
Since the value in cell Note: Text values needs to be in quotes: " " The function can be repeated with the filling function for each row to perform the same check for each Pokemon: IF function in Google Sheets can be used when you want to check a condition and then based on it, returns a specified value if it’s TRUE, or else return the other specified value. For example, suppose you are evaluating marks obtained by students in an exam and you want to know if the student has passed or not. In this case, you can use the IF function and if the score is greater than 35, it would return “Pass” else it would return “Fail”. This Article Covers: Syntax of IF function in Google Sheets:IF(logical_expression, value_if_true, value_if_false)
Now let’s look at some examples to understand how to use the IF function in Google Sheets in reallife scenarios. This Article Covers: Example 1: Checking a Single Condition With If FunctionSuppose you have the marks of students in an exam and you want to specify whether a student has passed or failed (as shown below). You can easily find this out by using the IF function in Google Sheets. Here is the formula that will do this: =IF(B2>35,"Pass","Fail") It checks whether the score is more than 35 or not. If it is, then it returns Pass, else it returns Fail. Example 2: Checking Multiple Conditions With If FunctionUsing the same example as above, what if you have a grading system in school and you have to assign a grade to a student based on the marks obtained. For example, a student gets an F grade if he/she gets less than 35, D for marks between 35 and 50, C for marks between 50 and 70, B for marks between 70 and 90, and A above 90 (as shown below): In this case, you not only need to check whether the marks are above 35 or not, but also check the range in which it lies. Here is the formula that will give you the result in this case: =IF(B2<35,"F",If(B2<50,"D",If(B2<70,"C",If(B2<90,"B","A")))) This formula first checks if the score is less than 35 or not. If it is, then it returns F, else it moves on to the next condition, and so on. Example 3: Calculating Commissions Using IF Function in Google SheetsGoogle Sheets If Function allows you to perform calculations in the value section. A good example of this is calculating the sales commission for sales rep using the IF function. In the example below, a sales rep gets no commission if the sales are less than 50K, gets a 4% commission if the sales are between 5080K and 10% commission if the sales are more than 80K. Here is the formula used: =IF(B2<50,0,IF(B2<80,B2*4%,B2*10%)) In the formula used in the example above, the calculation is done within the IF function itself. When the sales value is between 50100K, it returns B2*4%, which is the 4% commission based on the sales value. Example 4: Using AND/OR Operators in IF FunctionWithin the IF function, you can use the AND/OR operators to check multiple conditions at a time. For example, suppose you have a list of students with their marks and attendance. Only those students get the scholarship who have a score of greater than 80 and attendance of more than 80%. You can quickly identify such students using the AND condition within the IF function. Here is the formula that will identify the students eligible for the scholarship. =IF(AND(B2>80,C2>80%),"Yes",”No”) It works by checking both the conditions in the AND function. If the AND function returns TRUE, the IF function returns “Yes”, else it returns “No”. Want to become a Google Sheets expert? We highly recommend checking out Udemy’s Google Sheets Comprehensive Masterclass and the Complete Google Sheets Course. You May Also like the following Tutorials:
Sumit Spreadsheet Expert at Productivity Spot + posts Sumit is a Google Sheets and Microsoft Excel Expert. He provides spreadsheet training to corporates and has been awarded the prestigious Excel MVP award by Microsoft for his contributions in sharing his Excel knowledge and helping people.
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